PROCUREMENT GUIDES
Useful practice before product promotion.
A focused library for people trying to make a real purchase clearer, fairer and easier to reconstruct.
BUYING BETTER
How to compare three supplier quotations fairly
Normalise scope, reject non-compliant bids visibly, compare landed cost and record the award rationale.
Read practical guideBUYING BETTER
What is L1 procurement?
L1 means the lowest evaluated price among offers that meet the stated requirements—not simply the smallest number on a quote.
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When should you not choose L1?
Do not select on price alone when mandatory compliance, delivery, lifecycle cost, capacity or material risk changes the outcome.
Read practical guideAPPROVAL AND CONTROL
PR vs RFQ vs PO
A PR asks internally, an RFQ asks suppliers, and a PO communicates an authorised order.
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How to build a procurement approval matrix
Define real authority, value bands, exceptions and evidence before automating routing.
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What procurement documents should an auditor expect?
A reviewer usually needs to reconstruct the need, approval, competition or exception, award, order, receipt and invoice.
Read practical guideMULTI-LOCATION OPERATIONS
How to control purchasing across 10 branches
Keep local initiation simple while central policy, supplier decisions and evidence remain visible.
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How to move procurement away from WhatsApp
Start with one real purchase, preserve context and make the governed path easier than the chat workaround.
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What if invoiced quantity exceeds received quantity?
Pause approval, confirm receipt evidence, record the exception and resolve it with an attributable correction.
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Purchase order format for Indian businesses
A useful PO identifies the parties, items, delivery, commercial assumptions, taxes, authorisation and terms.
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