Map real authority
Start with who can actually commit the organisation—not job titles copied from another company.
Approval and control · PRACTICAL GUIDE
How to build a procurement approval matrix
Define real authority, value bands, exceptions and evidence before automating routing.
Define value bands
State currency, whether tax is included and how cumulative or split purchases are treated.
Add exceptions
Emergency, sole-source and conflict-of-interest routes need owners and evidence.
Make it usable
A requester should answer simple questions while the workflow selects the approver.
WORKED EXAMPLE · COMPOSITE
Routine operating purchases up to ₹50,000 go to the department head; higher bands add procurement or finance review. Emergency use needs a reason and post-facto review.