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Workflows guidance

Record payment approval

Record whether payment is approved and why, while executing the payment outside RAQOZ.

FOR
Finance, Approver
OUTCOME
Use RAQOZ to record whether payment is approved and why, while executing the payment outside RAQOZ.

Before you begin

  • The preceding purchase record exists in the intended organisation.
  • Your role permits the action and any assignment is addressed to you.

Guidance

  1. 1

    Confirm the invoice, match result, exceptions and required approvals are complete.

  2. 2

    Record the payment-approval decision and supporting reason or evidence.

  3. 3

    Keep unresolved exceptions visible rather than treating approval as a correction.

  4. 4

    Complete bank execution in the organisation's authorised payment system.

Evidence RAQOZ retains

  • Payment-approval state
  • Approver, timestamp and reason
  • Connected invoice and exception evidence

Common issues

The next action is not available.

Confirm the current record state, your role or assignment, and any missing policy evidence. Resolve the source condition rather than creating a parallel record.

The purchase needs an exception.

Keep the original result visible and use the configured correction, waiver or override path with an attributable reason.

Related articles

Review invoice matchingCompare the invoice with the connected order and recorded receipt evidence.Prepare a purchase audit packAssemble the connected request-to-payment evidence without presenting it as an audit opinion.

Last reviewed 2 September 2026. Review against the current production release before relying on exact screen behavior.