RRAQOZ
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Controls guidance

Record supplier qualification

Document the organisation's supplier qualification decision, scope and rationale.

FOR
Procurement, Organisation administrator, Auditor
OUTCOME
Use RAQOZ to document the organisation's supplier qualification decision, scope and rationale.

Before you begin

  • Access to the relevant purchase, supplier or policy record.
  • Enough source evidence to review the result without relying on copied summaries.

Guidance

  1. 1

    Review the supplier information and evidence required by the active policy.

  2. 2

    Record the organisation-specific qualification status and rationale.

  3. 3

    Set or update available risk and criticality context carefully.

  4. 4

    Reassess when evidence, scope or the organisation's policy changes.

Evidence RAQOZ retains

  • Supplier evidence
  • Qualification status and rationale
  • Actor, time and policy context

Common issues

Evidence is marked missing.

Open the mapped source record and either add the legitimately missing evidence or preserve the exception. Do not substitute an unsupported conclusion.

A control result must be allowed exceptionally.

Request a bounded, independent waiver or override where supported; keep the original evaluation and rationale connected.

Related articles

Understand a Control PassportReview the permanent control identity, policy context, evidence, exceptions and provenance for one purchase.Use the approved supplier listApply the organisation's approved-supplier decision without presenting it as a universal endorsement.

Last reviewed 2 September 2026. Review against the current production release before relying on exact screen behavior.